Glossary Terms
Terminology | Description | |
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Functional subject file plan: |
A pre-determined logical, systematic and hierarchical structure based on business’ functions that are then used to determine subject groups and subjects according to which records are filed and/or electronically indexed. Its purpose is to a) facilitate efficient retrieval and disposal of records; and b) to link the records back to the functions, activities and transactions that generated them.
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General Disposal Authority |
Disposal authorities issued on "common" or "standard" records used by more than one office e.g. financial records, human resources case files etc. |
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Governmental body: |
Any legislative, executive, judicial or administrative organ of state (including a statutory body) at the national level of government and until provincial archival legislation takes effect also all provincial administrations and local authorities. |
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Head of a governmental body: |
The chief executive officer of a governmental body or the person who is acting as such. |