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Terminology Description
Case files:

The most detailed (or specific) division in a file plan that creates a separate file for each person, place, institution or item, etc.


Closed volume:

1) Volumes of records in a current paper-based file plan that have reached a thickness of 3 cm or have become full, after which a new volume has been opened.


2) In an electronic system a folder which was segmented into parts.


Correspondence system:

A set of paper-based and electronic communications and associated documents, sent, received, generated, processed and stored during the conduct of business.


Current records:

Records that form part of a records classification system still in use.