|Schedule for records other than correspondence systems:||
A control mechanism for records other than correspondence files (other records), which contains a description and the disposal instructions and retention periods of all other records. The is to be used for the management of all records other than correspondence systems. Records other than correspondence systems include archival material such as registers, index cards, photographs, computer printouts, minutes of the council, etc., which for practical considerations are not filed on the correspondence files of the filing system. It consists of the following parts:
Records that have been issued with a written disposal authority and are due for disposal on a specific date.
|System technical manual:||
A manual containing information regarding the hardware, software and network elements that comprise the system and how they interact. Details of all changes to a system should also be documented as well as details of new releases that were implemented.
|System procedures manual:||
A manual containing all procedures relating to the operation and use of the electronic system, including input to, operation of and output from the system. A system procedures manual would contain detailed procedures regarding:
A systems procedures manual should be updated when new releases force new procedures.
- About Us
- Public Education Programmes
- Introduction to the collections
- National Archives Repository Services to the Public
- National Film, Video and Sound Archives
- Preservation Management
- Access to Sensitive Archival Records
- From the Collections
- Using the Search Function
- Records Management
- Why Records Management?
- Elements of a Sound Records Management Programme
- Legal Framework
- Records Management Compliance Test
- Managing Electronic Records
- Pamphlets, Directives and Guidelines
- General Disposal Authorities
- Records Managers in Governmental Bodies
- Transfer of Records to the National Archives
- Supply of Archival Records Back to Governmental Bodies
- Glossary Terms
- Contact Us
- Bureau of Heraldry