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Terminology Description
Electronic Document Management System:

A system that provides the ability to capture, describe and categorize, store and retrieve, share and reuse electronic documents regardless of specific format.


Electronic records:

Information which is generated electronically and stored by means of computer technology.


Electronic Records Management System:

A (normally out-of –the –box) electronic system that contains business rules to manage records to ensure that they are authentic and reliable. A.k.a Electronic Records Management Applications.


Electronic records system:

This is the collective noun for all components of an electronic information system, namely: electronic media as well as all connected items such as source documents, output information, software applications, programmes and meta data (background and technical information i.r.o. the information stored electronically) and in hard copy. All these components are defined as records by the Act. They must therefore, be dealt with in accordance with the Act's provisions.