Terminology | Description | |
---|---|---|
Folder: |
1) An organised arrangement of records on the same subject accumulated in chronological order within the same cover/container. 2) The physical action of allocating file reference numbers to records and placing them inside the cover/container.
|
|
Functional subject file plan: |
A pre-determined logical, systematic and hierarchical structure based on business’ functions that are then used to determine subject groups and subjects according to which records are filed and/or electronically indexed. Its purpose is to a) facilitate efficient retrieval and disposal of records; and b) to link the records back to the functions, activities and transactions that generated them.
|
- Home
- About Us
- Services
- Legislation
- Public Education Programmes
- Collections
- Records Management
- Why Records Management?
- Elements of a Sound Records Management Programme
- Legal Framework
- Records Management Compliance Test
- Managing Electronic Records
- Pamphlets, Directives and Guidelines
- Circulars
- Standards
- General Disposal Authorities
- Records Managers in Governmental Bodies
- Transfer of Records to the National Archives
- Supply of Archival Records Back to Governmental Bodies
- Glossary Terms
- Contact Us
- FAQ
- Bureau of Heraldry