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Terminology Description
Folder:

1) An organised arrangement of records on the same subject accumulated in chronological order within the same cover/container.

2) The physical action of allocating file reference numbers to records and placing them inside the cover/container.

 

Functional subject file plan:

A pre-determined logical, systematic and hierarchical structure based on business’ functions that are then used to determine subject groups and subjects according to which records are filed and/or electronically indexed. Its purpose is to

a) facilitate efficient retrieval and disposal of records; and

b) to link the records back to the functions, activities and transactions that generated them.

 

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