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Terminology Description
Record keeping system:

A collection of policies procedures and systems, which capture information according to a records classification system, manage, store and provide access to records and their context over time. A.k.a. record system.

 
Records Management Policy Manual:

Policy guidelines and procedures issued in terms of section 13(4) of the Act. 

 
Records other than correspondence systems:

Records that do not form part of a correspondence file, or a case file e.g. registers, maps, plans, electronic records, audio-visual records, etc. 
Record system:

A collection of policies procedures and systems, which capture information according to a records classification system, manage, store and provide access to records and their context over time. A.k.a. recordkeeping system. 

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