| Terminology | Description | |
|---|---|---|
| Archives repository: |
The building in which records with archival value are preserved permanently.
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| Case files: |
The most detailed (or specific) division in a file plan that creates a separate file for each person, place, institution or item, etc.
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| Closed volume: |
1) Volumes of records in a current paper-based file plan that have reached a thickness of 3 cm or have become full, after which a new volume has been opened.
2) In an electronic system a folder which was segmented into parts.
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| Correspondence system: |
A set of paper-based and electronic communications and associated documents, sent, received, generated, processed and stored during the conduct of business.
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