Glossary Terms

A | C | D | E | F | G | H | I | N | P | R | S | T | U | V
Terminology Description
Transitory records:

Transitory records are those records created by officials but not required by the governmental bodies for which they work to control, support or document the delivery of services, or to carry out operations, to make decisions, or to give account of the activities of government. Such records are needed by officials for only a limited time to facilitate the completion of routine actions or to prepare a subsequent record required by a governmental body for the above-mentioned reasons. 



Records that have not yet been issued with a written disposal authority and that can thus not be disposed of. 


Vital/essential records:

1. Records that protect the enduring civil, legal, financial, property and other rights of the citizens of a country; 

2. Records that are needed to continue operational responsibilities under disaster conditions; 

3. Records that protect the legal and financial rights of the Government.