Glossary Terms

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Terminology Description

Anything on which sounds or images or both are fixed or from which sounds or images or both are capable of being reproduced, regardless of form. 

Record classification system:

A plan for the systematic identification and arrangement of business activities and/or records into categories according to logically structured conventions, methods and procedural rules represented in the classification system. The records classification systems prescribed by the National Archives and Records Service are filing system for correspondence systems and the schedule for records other than correspondence systems. 


Record keeping

Making and maintaining complete, accurate and reliable evidence of official business in the form of recorded information. 

Record keeping system:

A collection of policies procedures and systems, which capture information according to a records classification system, manage, store and provide access to records and their context over time. A.k.a. record system.