Glossary Terms

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Terminology Description
Electronic Records Management System:

A (normally out-of –the –box) electronic system that contains business rules to manage records to ensure that they are authentic and reliable. A.k.a Electronic Records Management Applications.


Electronic records system:

This is the collective noun for all components of an electronic information system, namely: electronic media as well as all connected items such as source documents, output information, software applications, programmes and meta data (background and technical information i.r.o. the information stored electronically) and in hard copy. All these components are defined as records by the Act. They must therefore, be dealt with in accordance with the Act's provisions.


Ephemeral records:

See non-archival records.



See folder.